What's involved with this role:
An Administrative Support Assistant - Clerical & Admin is required to Undertake a range of administrative activities to enable the Transformation Team to support the business needs of the Directorate. The post holder will also support activities that enable stakeholders (internal and external) to access the service effectively. Specifically for this role the Administrative Assistant will support transformation projects within the department. You will provide support across range of stakeholders as identified by the Senior Project Manager responsible. Duties to include:
Undertake a range of administrative activities to enable the Transformation Team to support the business needs of the Directorate.
Support activities that enable stakeholders (internal and external) to access the service effectively.
Progress work activities within specific projects and tasks delegated by the Senior Project Manager to contribute to the effectiveness of the team.
Collate and present data relating to project and programme activities.
Support specific service projects/tasks including the research and collation of information.
Handle a range of administrative work in support for the service including the drafting and preparation of documents (in Word and Excel), writing minutes, preparing power point presentations, handling enquiries coming into the service, organising meetings.
Liaise with internal stakeholders and partner organisations and agencies providing the highest standard of customer care
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
“Essential Requirements” – Please check to ensure that your CV addresses the following items:
Your address (including post code) and a telephone number so that we can reach you during working hours
Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
Your availability to work either immediately, or at short notice.
Educated to NVQ Level 2 in a relevant subject or equivalent is essential
An ECDL / IT qualification/certificate (Desirable)
Knowledge & Skills:
Strong communication skills both written and verbal are essential
Ability to be proactive and solution focused
An ability to extract, present and convey accurate information and to disseminate such information where required.
The literacy to draft documents.
The numeracy to compile and present numerate data.
An ability to work effectively on joint activities with colleagues and /or representatives from partner organisations and agencies.
A polite, efficient manner particularly when working under pressure and in circumstances where interruption may be common place.
The ability to recognise, acknowledge and have regard to confidential and sensitive matters including child protection.
A willingness to enhance personal performance by seeking out constructive feedback, gaining insight and awareness of personal strengths and challenges.
Ability to prioritise own workload to meet the requirements of service users and managers.
Demonstrable computing experience, especially in the use of software packages of MS Office including the use of spreadsheets and databases and MS Outlook
Considerable experience of office systems including the production of correspondence and reports, arranging and minuting meetings, dealing with incoming enquiries, diary management, document copying & scanning, keeping records, setting up & using IT equipment
Demonstrable experience of working in local government or similar environment.
Considerable experience in administration
Experience working on projects in collaboration with others (Desirable)
Strong IT skills including Microsoft packages
Other preferable/desirable details to include on your CV, if applicable:
Any local authority/public sector experience
Any relevant qualifications held or being studied for
A If you would prefer to send a CV straight to us rather than by way of an on-line application, you are very welcome to do so via firstname.lastname@example.org but please quote both the job reference and job title exactly as they appear below:
Job Ref: Worcestershire RQ372083
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent. Please do try to resist contacting us with requests for progress updates. We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed. Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs. Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.