Bristol

Technical Administrator - 6 month FTC

Job description          

We are looking for a Technical Administrator to join our facilities maintenance team, on a fixed term basis (6 months), on our Bristol Schools contract.
Working at Skanska you’ll contribute to the effective and efficient operation of the Projects Team by undertaking administrative tasks that assist the delivery of projects and project documentation. You’ll find plenty of variety, opportunities for personal development and a constant stream of new challenges. All in a supportive and inclusive environment.
You’ll:
Raise purchase requisitions on behalf of the project managers and record / file accordingly. Accurately maintain and update all Project Tracking Documents / spreadsheets - for presentation to stakeholders on a weekly or as required, basis. To create, maintain and update Project Files in accordance with Project folder structure. Liaise with supply chain contractors and suppliers, arranging access for site visits, meetings obtaining documentation including quotations, contractor competencies RAMS, O&M and Health and Safety file information etc. Support and assist in the creating and revising of project applications and their submission, to the client. Support the Project Managers in the WIP / unplanned lifecycle process, by obtaining and compiling of documentation and invoices for review and onward transmission to the client. Attend meetings as reqd. and take and compile minutes or notes as required. To ensure accurate, relevant and timely communication is maintained at all times. To input and update information on the Concept CAFM system, and to ensure that new asset data is up to date. To compile data from the CAFM system for incorporation into the Skanska’s monthly Contract Reports to the Client. Support the Managers in researching and obtaining information to meet the Client’s needs and objectives. Developing and maintaining internal relationships to help maintain business flow and meet agreed targets. Contributing to the smooth running of the technical administrative function within the business. Promoting the profile of Skanska within the profession and wider communities. Ensuring that any business conducted is done in a responsible and compliant manner, meeting all legislative requirements, both internally and externally. Anything else deemed reasonably commensurate with grade, as expected by the Project Management Team.
We’re looking for:
Administration experience. Experience of working in a role requiring high volume data input. Experience of working in a high pressure customer service role. Good organisational skills. Attention to detail. Communication skills.
Skanska, a leading construction company and developer, is an inclusive and responsible business that is helping to build a better society. Drawing on our Scandinavian heritage, we are green, innovative and progressive, bringing people and technology together to build, upgrade and maintain the country’s buildings and infrastructure.
We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender, age, religion, sexuality and any other protected characteristic – we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and winning teams.
Please note this is an advert for our Job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska.
For a full role profile, please contact us: recruitment@skanska.co.uk
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