Payroll Administrator (Maternity Cover)

Job description          

The post-holder will be required to:
 Work with the payroll manager to prepare & input all information pertaining to
the payroll and fee paid ledger including records and returns, monthly and
annual, associated with PAYE, National Insurance, Superannuation schemes
etc.  Liaise with internal staff, students and external bodies relating to all aspects
of payroll and Visiting Lecturer ledger. Deal with telephone, email and face to
face enquiries.  Administer and submit forms for employees relating to benefits, mortgage
applications etc.  Maintain and update knowledge of the financial and payroll legislation.

Assist in preparing and processing all payroll information in time for the monthly
payroll including:-
 Starters and leavers.
 Statutory payments.
 Monthly timesheets, overtime, ad hoc payments.
 Process two payment runs for the visiting lecturer ledger. 
Provide monthly reports to pension agencies for new starts, leavers,
employee details changes and monthly contributions.
3. Scope of the Job

The payroll consists of approximately 2000 staff, with 900 being paid in any one
month with an average monthly gross of £1.2m. There are approximately 150
payments processed through the Visiting Lecturer ledger per month.

No staff report directly to this post

Not Applicable

4. Context

Operating Environment:
As well as assisting in processing the payroll and the Visiting Lecturer ledger, the
post-holder may be required to liaise with members of staff providing advice
about queries on timesheets or advice about taxation or other payroll related

The post-holder may from time to time be required to liaise with external
organisations on payroll related issues concerning Conservatoire staff, e.g.
Pension offices, DWP.
The post-holder must operate within specific date related deadlines for both
payments to employees and to statutory bodies which must be adhered to.

Framework and Boundaries:
As a member of the Finance and Administration Department, the post-holder will
be required to work within the Conservatoire Strategic Plan, the Conservatoire
Regulations and Quality Assurance processes required by the Conservatoire as
well as the appropriate departmental policies.

The post-holder is required to work within the boundaries of the Data Protection
Act. Government legislation relating to statutory payments such as Maternity Pay,
tax, National Insurance and pensions which is required to be adhered to.


Please see the attached organisation structure charts appended.

5. Relationships

Line Manager: Payroll Manager
This post requires the post-holder to work directly with the Payroll Manager and
other members of the Finance Department as required, and autonomously on

Staff Management:
The post-holder does not have any line management responsibilities.

Other Contacts:
a) Within the Conservatoire:  Liaise with Human Resources regularly with regards to new contracts and
changes to existing ones. 
Liaise with Departments on occasion regarding payroll related queries.

b) Outside the Conservatoire:  Contact with Inland Revenue, dealing with tax/NI queries. 
Occasional contact with DWP completing forms relating to employee
benefits.  Occasional contact with pension agencies dealing with employee
 Occasional contact with banks dealing with payroll details for mortgage

6. Knowledge and Experience

Desirable:  Payroll or Finance related qualification. Although the mentioned
qualification(s) are desirable, equivalent skills and experience may be
deemed equally acceptable.

Essential:  Demonstrable experience of payroll administration.  Demonstrable experience of operating and maintaining a computerised payroll
and accounting system.  Demonstrable experience of processing general accounting transactions and
awareness of accounting principles.

Desirable:  Previous experience of working within the Higher Education Sector or
Performing Arts environment.  Experience of working in a busy payroll environment.

Knowledge and Skills:
Essential:  Ability to operate and maintain a computerised payroll and accounting system.  Able to deal with confidential information.  Ability to accept responsibility and make decisions.  Ability to work autonomously and to use own initiative  Ability to work under pressure, prioritise work and work to deadlines.  Ability to liaise with a wide variety of people operating at different levels within
the institution and externally.  Good working knowledge of first principles of pay i.e. be able to do manual
gross to net calculations.  Demonstrable knowledge of employment legislation.

Desirable:  Knowledge of the software ITrent.
7. Complexity

It is essential that the post-holder is aware of basic legislation relating to payroll
and maintains up-to-date with any changes that effects salary and payroll.

8. General Responsibilities (all staff)

a) Health and Safety  To take care of your own health and safety at work and that of other
persons who may be affected by your work activities.  To apply at all times best practice in health and safety. You must
safeguard the health and safety of all persons affected by the work
activities you supervise at any premises you have control over.  To work in the safe manner in which you have been trained and instructed
and to advise your line manager of any health and safety issues you
become aware of.

b) Policies and Procedures  To familiarise yourself with the detail of the Conservatoire’s Policies and
Procedures and to actively ensure adherence.

c) Use of equipment and other appliances  To take fullest care in handling, operation and safeguarding of any
equipment, vehicles or appliance, used or issued by the Conservatoire or
provided or issued by a third party for individual or collective use in the
performance of your duties.
d) Dignity at Work and Study  To uphold the Conservatoire’s Dignity at Work and Study policy and
practices and to treat all colleagues, students and contacts with respect
and in accordance with the values of the Conservatoire.  To promote and deliver excellence in services that value all staff and
students.  To recognise and acknowledge the potential multiple barriers to
participation and success that exist for applicants, students and staff with
care experienced backgrounds; those with caring responsibilities; and
those with protected characteristics, and to work with colleagues across
the Conservatoire to collectively identify ways in which the barriers can be
reduced and eliminated
e) Personal Development  To continuously enhance best practice in your area, undertaking training
and Continuous Professional Development as appropriate.

f) Information Technology  To implement security measures to protect against unauthorised access
to, alteration or disclosure of information held on computer and to ensure
adherence to the principles of the Data Protection Act and appropriate IT
policies and procedures.  To undertake any training in the operation of new technologies and
associated systems as required.

g) Vision  To promote and adhere to the Conservatoire Vision. (as detailed below)

9. Our Vision

To be Scotland’s globally-recognised and inspirational leader in learning for the
performing arts, attracting and nurturing the best Scottish and international
creative talent.

As a Board of Governors, staff and student team, we embrace and are motivated
— Inclusivity, diversity and individuality.
— Disciplinary excellence and innovative cross-disciplinary collaboration.
— Breaking down barriers and challenging boundaries.
— The advancement of creative citizenship and leadership across the performing arts for our nation and for the world.

As a member of staff you will be expected to actively embrace these principles
and demonstrate them in the course of your work.

Our Strategic Plan is based on the following four pillars:

1. Driving focused excellence.

We will: — Create a culture of continuous professional development, to enhance and
enrich the experience of our students and staff. — Ensure that we deliver choice and flexibility to our students and embed
pedagogical skills throughout our curriculum.
— Attract outstanding teachers and artists of international repute, who will act
as a magnet for outstanding students. — Apply technology to enhance our students’ learning experience and to
make us more efficient and effective. — Deliver advancement and scholarship campaigns to support the
development of a world-class creative campus and to attract and retain the
best artists, teachers and researchers. — Further enhance the quality, reach and impact of our research.
— Develop a sector-leading approach to improvisation through our curriculum.
2. Promoting diversity.

We will: — Diversify art forms and disciplines, enrich the pool of talent, and connect
more widely and deeply with diverse communities. — Develop ground-breaking RCS Community Centres of Excellence through
great partnerships. — Nurture the talent of more of Scotland’s young people, so as to increase
their choices and opportunities.
3. Advancing lifelong learning.

We will: — Nurture talent, creativity and active citizenship in all of our students.
— Develop excellence in the Junior Conservatoire, connecting us with more talented young people through focused and active partnerships with
schools and key stakeholders — Innovate our open access programme to contribute to the well-being and
fulfilment of individuals of all ages and backgrounds.
4. Embracing our role as a national and international performing arts

We will: — Inspire and engage young people through creating a Teach Arts for
Scotland programme, promoting excellent performing arts teaching in
schools. — Recognise and celebrate excellent arts teaching in Scotland’s schools.
— Create an International Advisory Board to help realise our vision and advance our values on the world stage.
— Build partnerships and new relationships nationally and internationally.
— Be a national and international advocate for education in the performing arts.
Royal Conservatoire of Scotland (RCS) Glasgow jobs

Royal Conservatoire of Scotland (RCS)

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