Department: Residential Conveyancing
Reporting to: Head of Residential Conveyancing
Location: Saddleworth Office
Hours: Full time of part time considered
This role is to ensure that all post completion work is carried out for the Residential Conveyancing teams in a timely manner. As the role progresses, the post holder will learn additional skills to assist with duties which will further enhance support and enable the fee earners to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The Clerk is expected to use a high degree of self-management and initiative.
Main duties and requirements
Manage a diary system to ensure registrations are completed ahead of the Land Registry deadline.
Preparation and submission of registrations (Form AP1) to the Land Registry.
Prepare and submit Stamp Duty Land Tax (SDLT) forms to HMRC.
Dispatch office copy entries together with title deeds to clients, lender clients and any third parties requiring copies.
Prepare and send letter to lenders to provide updates on registrations.
Attend clients, primarily on the telephone, and provide such support in a professional and friendly manner in-keeping with the Company’s standards for client care.
Diarise all requisition deadlines received and to respond to the same within the time frames provided by the Land Registry.
Ensure completed files are closed and sent to storage following completion and liaise with fee earners to ensure any balances are rectified in a timely manner.
Ensure all New Home Build Warranties are submitted and incepted as soon as possible.
Liaise with the Help to Buy post completion team to ensure undertakings are adhered to in a timely manner.
Administer both manual and electronic filing daily.
Ensure the confidentiality of all the Company’s and the Company’s clients’ information and documentation.
Contribute as a team member and provide sickness and other absence cover for other members of the team when required.
Contribute as a team member in the continual review of efficiencies within the department.
On occasion work such hours outside normal hours of employment as the Company considers necessary to meet the needs of the business.
Preferred skills and experience
Experience of working in a legal environment along with relevant departmental experience is desirable.
Discretion and confidentiality is essential.
Ability to organise and prioritise your workload to the required standard and within the required timescales.
Ability to work effectively within a team as well as independently.
Ability to work under pressure as and when required; this may involve some flexibility in working hours and occasional overtime where deadlines need to be met.
Proactive and able to use own initiative within guidelines as set by the Partners and fee earners.
Self-motivation: energy; positivity; can-do attitude.
Confidentiality and discretion.
Proactive; willing to use initiative.
Able to work well independently as well as part of a team.
Willing to develop skills through self-development and specific training when required by the firm.
Any other duties
This job description is not restrictive in any way and should be regarded only as a guideline to the duties required and may be amended in the light of changing circumstances following consultation with the post holder. The job description does not form part of the Contract of Employment.
Please contact Claire Egerton and Rebecca O’Donnell with your CV on firstname.lastname@example.org and email@example.com